The Berrinba East State School P&C Association’s Annual General Meeting (AGM) is scheduled for Monday, 30 March 2026, commencing at 5pm.

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The AGM is held so that the P&C Association can:

• receive and adopt the associations’ audited financial statements

• report activities of the previous year to the members

• accept new and renew existing memberships for the association

• elect an executive committee

• confirm continuance of existing subcommittees and/or establish new subcommittees

• appoint an auditor for the coming financial year

• adopt the Student Protection Risk Management Strategy

• adopt a new version of the Constitution if needed

• award life membership to the P&C – if any.

 

Committee Membership

 

P&C membership is open to any adult who wants to contribute to the school, including the parents of children attending the school, the school’s teachers and staff, and interested people in the wider community.  P&C membership does not bring with it any obligation to attend meetings or participate in activities but is essential if you want to contribute to decision-making: only members are allowed to vote at meetings.

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The following persons are eligible to be members of the Association:

• a parent of a child/student attending the school

• a staff member of the school

• an adult who is interested in the school’s welfare.

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P&C Members who are not the parent of a student currently enrolled at the school must hold a valid volunteer blue card (not a pending application).

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To apply for new membership or renew membership, complete this form and return it to the P&C Secretary (in person via the school office or by email: pandcbess@gmail.com).  Membership applications will be accepted up the start of the meeting.

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Executive and Official Roles

 

Our leadership team hold the following executive positions:
•    President
•    Vice President
•    Secretary
•    Treasurer

 

Other official roles within the committee are:
•    P&Cs QLD Representative
•    Book Club Representative

•    Thank You Sergeant

•    Containers for Change Champion 

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If you would like to nominate for an official role, please complete a nomination form and return it to the BESS Principal before 3:00pm on Thursday 26 March 2026.

 

Nomination forms can be submitted by email to admin@berrinbaeastss.eq.edu.au or by handing the form in at the school Administration Office.

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Please note: Nominations received after 3:00pm on Thursday 26 March 2026 cannot be accepted. During the election process, if no nomination has been received for a position, or if a nominated person withdraws, the Principal will call for nominations from the floor at the meeting.

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How is the election conducted?

If there is only one nomination for the position, the nominee will only be elected if they receive the votes of a majority of the members present. If there is more than one nomination for a position, a secret ballot is held with the nominee who receives the majority of votes elected to office.

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If you want to read up more about executive and official roles that form part of our committee, please see information below.  Checking out the P&Cs QLD website for more information can also be helpful. 

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President

• Good knowledge of the rules, operations and meeting procedures of the P&C

• Provide leadership

• Chair meetings

• Act as a spokesperson/representative of the P&C

• Foster good communication between the P&C, school and community

• Encourage participation to ensure that everyone can have a say

• Is the accountable person in all employment issues

 

Vice President

• Chair meetings if the President is absent

• Provide essential support for the President and help the Secretary/Treasurer as required

• Become familiar with P&C operations, rules and meeting procedures

• Act as the Presidents “understudy” and gain an understanding of the various executive roles

• Carry out any duties delegated by the President

 

Secretary

• Prepare and distribute notices of meetings and meeting agendas

• Prepare, distribute and present minutes of meetings to members

• Maintain a register of correspondence and distribute correspondence promptly

• Maintain a register of P&C members

• Maintain a volunteer register whenever and wherever volunteers are working for the P&C

• Maintain a bluecard register for the P&C

• Organise, record and maintain P&C documents

• Ensure a copy of the P&C’s constitution is accessible and available

 

Treasurer (note: this role is supported by our paid book keeper)

• Ensure the P&C complies with the Accounting Manual

• Financial statements/reports at each meeting

• Pay accounts promptly

• Maintain accountable forms

• Maintain P&C asset register

• Monitor wages and ensure accounts are current and reconciled

• Prepare annual financial statements for auditing

• Ensure accounting is open and transparent

 

P&C’s QLD Representative

• Keep informed on current and new developments in education

• Summarise and report on all P&C’s Qld correspondence

• When possible, attend conferences, regional and branch meetings, and share information gained with the P&C

• Where possible, make contact with other representatives in the area

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Book Club Coordinator

• Update the catalogues with the due by date

• Distribute catalogues to teachers

• Check deliveries for accuracy

• Sort orders and deliver to the teachers to give to the students

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Thank You Sergeant

• Communicate with the committee, volunteers and school staff

• Coordinate a regular newsletter segment thanking volunteers

• Create and run an ongoing reward program for volunteers

• Organise and manage one off events for volunteers (ie volunteer week)

• Write thank you cards / emails as appropriate

• Prepare appreciation certificates as appropriate

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Containers for Change Champion 

• Create and run an ongoing rewards program

• Communicate to the school community about the program

• Organise and manage one off events for special occasions such as clean up Australia day

• Coordinate regular collections and ad-hoc large collections

• Provide education to the next generation on the importance of recycling

• Engage with local businesses and encourage them to donate to our cause

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